General Assembly 13

General Assembly 13 Sat 27 Oct 2018 14:00 till Sat 27 Oct 2018 0:00 What: {{{what}}} Tagline: Yet another Hsb Meetup! Where: HSB Brussels,Belgium Cost: 0 Who: URL:

Meeting notes

money status

• this year: loss 1000€ (jan 2018 - now)
• amount of members: 30
• sep - sep: 25 members
  • sep 2018: 515€ on members income
  • 14 people pay 25 or more
  • 9 people pay 15
  • 2 pay 20
  • 16 people stopped paying (of whom 8 long standing members) in the past 12 months (= € 370/month).
  • 5 new people started paying (and still pay)
• We will (re)introduce the concept of a "godfather/mother" into the membership flow
  • Keeps in touch with the new member
  • Monthly meeting:
  • New candidate members are introduced to the group (by godfather/mother).
  • We discuss if there are objections to accept the candidate.

Bookkeeping

• All transactions must go through the bank - for the ease of bookkeeping
  • don't pay things with the fridge cash
  • cash from fridge should go to the bank account. (only done by some people)
  • drop-off box- time stamped - opened by 'some people' who have bank account access
  • we will get a old tablet so you can pay with bankcontact-app
  • refund people only by bank account
  • you can get cash at the space, but you have to go thru someone who has access to the cash regsiter (You DONT take cash from the fridge)
• Money status
  • Total for 2018 up to present: we lost 1000 euro's compared to 1 jan.
  • 2562 euro on the bank at the moment.
  • expenses
    • 850 rent (electricity + water)
    • 50 euro ( insurance) > is there a double insurance cost?
    •  ? - gaz
  • profit fridge =/- max 100-200
  • expenses - 250 euro to find each month
• more Workshops
  • we need to be better about communicating our Workshops
    • mailing List
    • meetup
    • wiki
    • facebook group

ack last year > bookkeeping

Bookkeeping is approved by present members unanimously

elect new board

• Current board: Wouter, Tom, Fred
  • Previous GA people were added: Stephan, Nino - both retracted their adherence.
  • Was not formally submitted due to uncertainty of the board members
• New board: Vincent, Tom, Fred, Wouter.
  • Vincent would like to professionalize the accounting and hence wants to be member of the board.
• Tom will submit the statutes
• VZW non-board members (legal membership list)
  • Anita
  • Jurgen
  • Hugo
  • Lennert
  • Jordan

the housing situation

• Update
  • officially our countract ends Dec. 31 2018
    • we don't have formal confirmations for prolongations
    • call to all: follow up on it if you see something interesting
    • if the building is deemed safe, we had a spoken commitment that we can stay here
    • if the building is deemed unsafe, we had a spoken commitment that we can store our material here
  • bought by SAU (region) http://www.sau-msi.brussels/en
    • they look to subrent it to one group
      • ... who sublets to other artists and creatives
      • ... who have one open day/evening where everyone is welcome
    • call for projects will be in December, deadline in March.

• strategy
  • every creative project currently present can apply
  • Nino is in contact with vzw Toestand
  • if we do it, it should be a separate vzw with board members that are not in the HSBXL vzw
    • could also be a new vzw with every other vzw as a separate member
  • Wouter, Tom, Stephan will find people in the building to check if we can get interested in the bigger vzw

activities organisation

• Betz makes a byteweek wiki page - everybody adds his events on this page during this week.
• Wouter: Soldering workshop
• Johnny: will do a Lua workshop
• Askarel: LDAP workshop (deadline: byteweek)
• Betz: workshop on continuous integration and versioning
• Vincent: workshop on Selenium and interacting with websites like Meetup and Facebook
• Bolwerk: 2nd and 3rd session of install party V2 (streamer and pirate radio station)
  • /techotsukumogami
    • ooooo / boat project
    • for the trajectory - http://annuel2.framapad.org/p/blue-narchy
    • for apllication https://pad.constantvzw.org/p/techotsukumogami
    • There was no consensus nor vote that the hackerspace as a VZW should be involved and hence take the liability for this project. A *** internal discussion which highlights the necessary evil of an adminstrative body and the hackerspace as diy self organized autonomous community. The proposal is to reach out to hackbase vzw (and the hackerspace as board member approves this proposal)
    • There is a consensus that we can be a partner in this project application.

techtue reboot

• we didn't do meetings any more (we restarted them the last 2 weeks)
  • they where creative incubators
    • people talked about what projects they work on... what questions they have
  • resolves friction if needed
• The actual meeting will happen at 8 PM -
• What is to be discussed
  • running, dreamt-of, dormant projects
  • new candidate members
  • bigger points can be delegated to core meetings.
• IF you do a meeting take notes on the WIKI (so it is searchable)

core meetings: what, who, how? why dead?

• early on Saturday (lunchtime) first saterday every month 13:00
• include mini-Books-better-be-balanced

Next general assembly

Next General Assembly: 30 March 2019

Discussion

These points were brought in by a member who is currently not present to elaborate. Discussion is kept brief - anyone has any thoughts on this?

• what does it mean to be a member? is it just paying? should you have a voice (at a GA e.g.) even when you're not active in the space during the year?
• should a new member be able to join the board? or should you be (a reasonably) active member, for say a year?
  • Good idea. Board members should be voted anyway.
• what about the hackerspace ethics / patterns? how to make them more visbile / create awareness? inspiration from Ghent's reboot? how to create community / ownership? transparency? inclusion?
  • discuss earlier, we will start some workshops on this on tuesdays.
• public openess / promotion?
  • we should have a discssion on introducing technology and who supports what, and who supports it.
  • We will do a monthly infrastructure meeting (during the core meetin)
    • results and "todo" will be presented and done during techtuesdays in smaller chunks.

TODO

• Check fire insurance: we're not paying two insurances.
• Wouter will ask Hugo if he is still okay with being a "voting member"
• byteweek event formalize on wiki (betz)
• betz will submit the statutes
• jurgen will plan 4 or 5 tuesdays (7 PM) to work on the HTH points.

Approvals

• Vincent
• Askarel
• Michael
• wouter
• Jonny
• xmarthe
• betz
• Anita
• lennert (by proxy)
• stephan
• Jurgen

agenda

• money status
• bookkeeping (2017 docs)
• ack last year > board
• elect new board (?)

• the housing situation
  • update
  • strategy
• activities organisation
• techtue reboot
• core meetings: what, who, how? why dead?

• discussion:
  • what does it mean to be a member? is it just paying? should you have a voice (at a GA e.g.) even when you're not active in the space during the year?
  • should a new member be able to join the board? or should you be (a reasonably) active member, for say a year?
  • what about the hackerspace ethics / patterns? how to make them more visbile / create awareness? inspiration from Ghent's reboot? how to create community / ownership? transparency? inclusion?
  • public openness / promotion?

https://wiki.hackerspaces.org/Design_Patterns

https://github.com/0x20/HTH

https://etherpad.openstack.org/p/HSBXL-GA13