General Assembly 11

General Assembly 11 Sat 02 Dec 2017 14:00 till Sat 02 Dec 2017 20:00 What: General assembly 11 Tagline: Where: HSBXL Brussels,Belgium Cost: 0 Who: Space members URL:

Agenda

• Overview finances 2016/2017
  • income: paying memberships
  • income: food / drinks
  • costs: rent
  • costs: elec
  • costs: heating
  • cash flow
• Overview insurances
  • Damage to third parties
  • Fire insurance
• Overview activities
• Mailing list management + etiquette
• Votes
  • Board: confirm / change
  • Topics

Meeting notes

Present:

   Ugo (board)
   Askarel  (board)
   Tom  (board)
   Jurgen (member)
   Mowzes (/dev/null)
   Anita (member)
   Vincent
   Wouter Simons (member)
   Gust

   of the 7 only Dennis is missing
   We reach our Quota

Overview finances 2016/2017

• income: paying memberships
  • https://ethercalc.org/hsbxl_books
  • we have 27 people who pay 25€/month or more (at least once in 2017)
  • we have 1 person who pays social tarif
  • Wouter Simons will send a mail (to individuals in bcc) to people who paid €25 at least once in 2017 but not in okt/nov 2017.
  • The mail Michael proposed in the mailinglist was nicely written. This template could be used. (see mail 2017-11-01)
  • anything under 25 we will consider it a donation and we will send them at thank you mail
• income: food / drinks
  • every month we have about 75-150 in profit fro the Fridge
• costs: rent + elec
  • currently 650
  • 200 euro in charges (water and elec) 100 elec 100 "frais"
  • we have a new management company ... wouter will contact them and ask about their plans for the building)
• costs: heating
  • about 100/month
• cash flow
  • we are staying afloat yearly thanks to bytenight
  • we will try to activate the members who are not paying monthly at the moment
  • If this does not work we will revisit the membership fee in March.

Overview insurances

• Damage to third parties
  • yes we have this
• Fire insurance
  • yes we have this
• we also have theft insurance ,
  • we need to make an inventory of the valuables

Overview activities

• we have byte-night wich keeps us afloat financially
• Tom tries to invite user groups to have meetups (e.g. Kotlin, ...) - others are encouraged to also invite open source user groups
• There are a few events on the wiki... but less than in the (long time ago) past. Kudos to people organizing stuff

Mailing list management + etiquetteT

• we have very interesting people on our open mailing list. We should keep it way cleaner.
• What stuff should NOT be on the PUBLIC mailing list --> this should go to internalkitchen (if it's really internally) or 42 (if it's not HSBXL related)
• We have a few lists
• not only patterns also flowchart?
• HSBXL = our "promo channel" -> everyone can be on it, very public. Promotion, practical information, ... about Hackerspace Brussels
• 42 = Belgian hackerspaces -> everyone can be on it, very public. Promotion, events, questions ... about hacking in general
• internalkitchen = internal stuff (finances, conflicts, notification of broken things, etc...)
  • there are technical issues with the "internal kitchen" mailing list
  • there is an issue with @hotmail and @live adresses
    • Askarel will fix the sender adress, this will already fix most of the issue
• people are opting out of the space after reading the mailing list
• every paying member will be automaticly subscribed to the internal kitchen mailing list
• you can unsubscribe, and will be unsubscribed automatically after a few months if you stop being a paying member

Votes

Board: confirm / change

• • Ugo wants to leave due to time restrictions
  • Tom
  • Askarel
  • Vincent enters the board, replacing Ugo

Voting topics

• Integrate https://github.com/0x20/HTH at hsbxl
  • we will organise some workshops on this, and try to make our own fork
  • Wouter will start these sessions on the weekend
  • somewhere around mid January
• People living at the space
  • Tom explains that he stays here after TechTue because it's difficult to get home otherwise.
• Silent moment in the space
  • Pro: it disturbs the social aspect of the meetings.
  • Con: it makes small milling jobs difficult
  • we will move the noisy things to the front of the room, then the back room will be more silent
    • People working on the restructuring of the space: Vincent, Askarel
    • Who should help: everyone who wants to be able to make noise at random moments, people who want silence in the space at random moments
    • Target: around Christmas we would like to have the space reordered

Next GA

Date for next GA: Saturday 17 March 2018 at 2 PM