General Assembly 3
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date is fixed: 28 of june it is, doors open at 19h, meeting starts at 20h
Meeting notes: will be taken on this pad.
this page is here to organize/structure the agenda of the third general assembly of 'hackerspace brussel VZW'.
please add points/ideas/remarks on the agenda hereunder if you want to get them under the attention of the assembly.
deroulement/verloop of the meeting
please read following page on the course/process of the meeting General Assembly Process.
Agenda
- ACK board of members
- closing-off 2010 financial books needs syn-ack of the assembly (should be ACK'ed in June)
- current financial status (2011)
- insurance status (decision needed)
- status of garage nr.48 dossier (contract?)
- managing the space
- status of hsbxl Refurbished
- finalize Insurance
- on organising events -- group discussion
- on the Roundtable_Workshop_Format
- on the Patterns
- varia
- feel free to add
invitation
sent out Thu 16th of June 2011 (within 10-day notice period)
from pieter.heremans
to Open list for Hackerspace Brussels
date Thu, Jun 16, 2011 at 8:10 AM
subject invitation to general assembly 3 -- Tue 28th of June 2011
ey ppl,
to all effective members of the hackerspace brussels vzw/asbl :
please be invited to our general assembly,
upcoming 28th of June 2011 meeting starts at 20h.
please find up-to-date info and agenda on
http://hackerspace.be/General_Assembly_3
(feel free to add info/remarks/varia topics on the wiki)
* ACK board of members
* closing-off 2010 financial books ACK
* current financial status (2011)
* status of garage nr.48 dossier, make plans
* insurance status
* managing the space
o hsbxl refurbished
o patterns & rules
o on organising events -- group discussion
cu
thnx,
ptr_
PS1 we need a quorum of 1/3rd of the members to have a valid meeting
(+15 people in current terms)
PS2 voting by proxy is NOT allowed (we demand your real-time presence,
in some form :-)
Meeting Notes
https://hackerspace.be/General_Assembly_3
Present members: Askarel, ptr_, Jurgen, Jobj, Steef, Nico, Sandb, Alex, Raphael, simon, Paul (was bit later)
we have administratively dismembered 12 members which were not paying for the last 6 months. we are now 24 official members -- 1/3 of 24 = 8 members needed for a valid meeting
- ACK board of association
- currently: tazo, ptr_, hans, wouter
- steef and hans are replaced by frederik and michael
- we will publish these changes in the staatsblad/moniteur belge
- closing-off 2010 financial books needs syn-ack of the assembly (should be ACK'ed in June)
- ACK
- status is healthy
- we need to file bijlage A, B, and C to the officials (this month) & use them to file our taxes
- current financial status (2011)
- current bank status EUR 2165,-
- upcoming costs
- 150EUR for publication of new boardmembers
- 150EUR per month goes to rent
- netto income of the association is 50EUR/month till now (januari-june 2011) so electricity payment should not be more
- we want to keep 2000EUR in reserve
- nxt financial meeting is 20th of August 2011
- we need to organize MANY MORE workshops (not only for the finances... but also because they're cool!)
- insurance status (decision needed)
- no update, ptr_ has power
- status of garage nr.48 dossier (contract?)
- we got keys
- have a look at contract: highlights
- Art. 2 - uses for IT and technology
- Art.4 - we have to leave it clean ... but it's not clean now. (city will probably pay for the waste disposal)
- Art. 5 - 3 month notice to leave the space
- Art. 6 - you cannot modify the building substantially
- Art. 8 - we need to allow access in function of possible future works
- Art. 8 - we have to fix it all ourselves but if we don't, the city needs to fix it
- Art. 9 - we need to take an insurance
- everybody is ok we sign this contract
- managing the space
- status of hsbxl Refurbished
- on organising events -- group discussion
- on the Roundtable_Workshop_Format
- on the Patterns
- on organising events -- group discussion
- varia
- new logo?
- mix and match, copy-paste, all ok
- logo needs to be CC-attribution
- stickerz (+-50EUR)
- new logo?
EOF
Notes of the TechTue meeting
- Regular agenda points
- setting a date for a cleanup
- every saturday of coming month ? (clashes with sauerbraten game etc) - there's a big list of needed infrastructure
- DIY industrial vacuum cleaner (nico)
- electronic doorlock (askarel)
- fixing roof of garage -- patching it up (ptr_, alex, pascal, nico)
- cleaning up garage (ptr_, pascal, nico,paul, alex,jurgen)
- securing the ditch (basic stuff, going with the cleaning)
- comparing electricity providers (nuon. electrabel. luminus, lampiris) (pierre does first checks)
- sibelga must break the seal
try to +- deadline in september and do some opening or something
- voidcon antwerp (16 july)
- organize transport on mailinglist
- CCC camp (10-14 aug)
- take tickets beforehand!
- hxx village
- colored lights
- electronic components inventory on a tuesdaynight (in 2 or 3 weeks)
- pool of ppl sorting out IC#'s and searching datasheets
- cleanup : cu next saturday (2nd of July), sunday (3rd of July)
